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    Kimolian Academy

    Privacy Policy

    Last updated: August 2026

    Kimolian Community CIC is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, store and protect personal information when you visit kimolianacademy.org, apply for a course or cohort, apply to join AI Builder by Kimolian, apply to join our community programmes, subscribe to updates, or contact us.

    1. Who we are

    Kimolian Academy programmes are delivered by:

    Kimolian Community CIC
    Company No. 16341885
    22 The Fitches
    Saxmundham
    Suffolk
    IP17 1UX
    United Kingdom

    For data protection enquiries: [email protected]

    Kimolian Community CIC is the data controller for the personal information described in this policy.

    2. Information we collect

    We may collect:

    • name;
    • email address;
    • telephone number;
    • application information;
    • cohort participation records;
    • attendance records;
    • communications with us;
    • website usage information.

    3. How we use your information

    We use personal information to:

    • assess applications;
    • administer courses and cohorts;
    • communicate with participants;
    • provide learning support;
    • issue certificates and completion records;
    • improve our programmes;
    • send relevant updates where permitted by law;
    • comply with legal obligations.

    4. Legal basis

    We process personal information because:

    • it is necessary to perform our contract with you;
    • you have provided consent;
    • we have legitimate interests in operating and improving our programmes;
    • we are legally required to do so.

    5. Sharing information

    We may share information with:

    • learning platform providers;
    • email and communication providers;
    • payment providers;
    • IT and hosting providers;
    • professional advisers;
    • regulators where required.

    We do not sell personal information.

    6. Retention

    We retain information only as long as necessary for:

    • programme administration;
    • legal compliance;
    • financial records;
    • safeguarding legitimate business interests.

    7. Your rights

    You may request:

    • access;
    • correction;
    • deletion;
    • restriction;
    • objection;
    • portability.

    Requests should be sent to: [email protected]

    8. Complaints

    You can complain to us directly or to the Information Commissioner's Office (ICO). Full details of our complaints process are on our Data Protection Complaints page.